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What is FileHound edu?

A secure and intelligent, cloud-native digital filing cabinet, FileHound edu provides a quick-to-deploy, easy-to-onboard solution designed to empower educational business support teams in managing their essential documents.

Educational organisations depend on FileHound edu as a 'single source of truth' for critical documents related to both students and staff. This supports organisations in their journey towards a 'paperless' mindset, both for operational efficiencies and environmental considerations.

All documents are fully audited, feature granular access controls, and are securely stored in the cloud. There's no need for your own infrastructure; all maintenance and support are fully provided by us as part of your FileHound edu subscription.

Why FileHound for Education?

FileHound edu is designed by experts in educational technology who possess extensive experience collaborating with educational organisations both in the UK and around the globe. We have a keen understanding of the unique challenges that educational business support teams face. With this in mind, FileHound edu and our associated services are tailored to address and alleviate these challenges, aiming to return valuable time to educational support services.

For Schools: FileHound edu is designed to seamlessly integrate with your school's Management Information System (MIS). This enables automatic document indexing through data look-ups, making it effortless to search for a student or staff member using their unique identification number (UID). This ensures that the documents are always populated with accurate and useful information.

Man looking at books with a magnifying glass and FileHound edu logo logo
Woman looking at a filing cabinet confused
Find Important Documents Fast!

FileHound's content-aware search revolutionises the way school administrators access important documents related to students. Gone are the days of sifting through filing cabinets or navigating unstructured network drives to find crucial information.

With just a few keystrokes, FileHound's powerful search functionality goes beyond merely scanning filenames and metadata. It delves into the text of each document, searching every word to quickly locate exactly what you're seeking.

Put your back office ahead of the pack with FileHound edu!

Challenges FileHound edu Solves

Although some MIS platforms offer basic file store features, they typically do not meet the needs of school back offices.

Documents become hard to find, organise and manage. This leads to unstructured data, unnecessary file retention and  duplication.

FileHound edu synchronises with your school MIS system and eliminates manual data entry when indexing documents.

This makes file & retrieval of important student and staff documents far easier and more efficient.

Education organisations often retain large volumes of legacy paper-based documents, making tasks such as subject access requests (SAR) a slow and laborious task.

Reducing reliance on paper storage and filing cabinets saves costs and space, while eliminating the risk of loss or damage.

FileHound edu offers packages to assist your school in digitising paper-based archive documents, as well as options to migrate existing  files from shared drives or MIS.

FileHound features automatic retention policies, so documents are stored only as long as required for  compliance.

Education administrators and back-office teams work hard to manage a range of manual, day-to-day document processes.

Designing and implementing a more efficient, simple and secure document process can be an overwhelming task.

FileHound edu provides tools that can standardise document processes, workflows and legal compliance.

FileHound comes with a host of valuable, time-saving features including auto filing, secure sharing capabilities, and complete control over who has access to what.

How FileHound edu Works With Your MIS

FileHound edu enables every document to be quickly and easily indexed against a student, utilising data source lookups and integration with your existing school MIS.

Here’s how it works:

Diagram of import methods to FileHound edu

Ideal For Multi-Academy Trusts

If your school is part of a Multi-Academy Trust, FileHound edu can offer economies of scale for standardisation, as well as preferable models for deployment and pricing, including;

  • A multi-tenanted instance for your Trust, allowing all data to be stored within a single private cloud
  • Standardised document type templates, processes and retention policies across all Schools within the Trust
  • Bespoke technical and end-user training to enable Trusts to take ownership of deployment, onboarding and first line support and maintenance.

FileHound gives your school the power to go paperless, reducing costs and reducing your environmental impact!

Manual paperwork imposes a huge drain on time for school administrators. FileHound makes thumbing through paper files a thing of the past!

Save time, reduce print costs and reclaim valuable storage space

What’s more, every document in FileHound is tagged with metadata pulled directly from your MIS, so you can search and filter thousands of files in an instant to find just what you’re looking for. Trawling through messy shared drives is a thing of the past!


It’s never been easier to gain control over your school’s important documents.

FileHound provides a secure, digital repository to keep a ‘single source of truth’ for important documents.
FileHound’s highly configurable access permissions offer complete control over who can view, download or share any document.

Need to share documents with approved third parties?

FileHound’s secure sharing features allow documents to be securely shared with parents, support workers or any other third party via email link that’s fully audited, with optional time-expiry and MFA protection.


No one likes clunky, overcomplicated software. That’s why FileHound is designed for human beings.

Here's just a few reasons education users love using FileHound.

1. Integration with your photocopiers to allow scanning directly to FileHound

2. Related documents can be quickly linked to each other, making it even easier to find the documents you need

3. Documents which you need quick access to can be temporarily ‘pinned’ for ease of access

4. Group inboxes and document workflow take your document processes to the next level

Our Partners In Education

We value partnerships and integrations. We understand that products and solutions work better when they work well together. Here’s a few of our partners, recommended solutions providers and integrations.

r intergrations - Moxton Education, LGFL, Aspire@Be, Bromcom, Arbor, iSAMS
Simply powerful. Powerfully simple.
FileHound is packed full of incredible features while also being beautifully easy to use.
If you've tried other document management systems, we guarantee you'll find FileHound a breath of fresh air!
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