FileHound Cloud Essentials

Document management for small business.

Made simple.

FileHound Cloud Essentials has been designed to provide your small business with everything you need to digitise and manage your company’s most important documents.

Cloud Essentials comes pre-packed with the document types, filing structures and automated document workflows every business needs to effortlessly manage essential documents.


Give time back to your hybrid workforce with FileHound – Secure, simple and accessible to your entire team, whether remote or in office.

FileHound enables you to shift your document retention and workflow process from paper to digital with minimal effort.

Complete Digital Enablement for Your Small Business

The way we work has changed.

FileHound Cloud Essentials package is designed to support digital enablement for small businesses needing to adapt to new ways fo working.

Cloud Essentials brings enterprise level document management and workflow automation, along with a host of great intelligent filing cabinet features, all at one simple annual subscription cost.

FileHound is a cloud hosted platform and comes totally maintained and supported in our secure, fully accredited UK data centre with backup and disaster recovery included.

There’s nothing to install, nothing to maintain. All you need is a modern web browser to experience the benefits of 21st century document management and workflow automation.

Support your hybrid workforce, whether they be remote or in office. FileHound enables you to shift your document retention and workflow process from paper to digital with minimal effort.

What is included in my FileHound Cloud Essentials Annual Subscription?

Everything your small business needs to shift to digital

  1. Cloud hosted solution, pre-configured, fully managed & supported in the UK
  2. Enough licenses for your entire team, with seats for up to 50 users
  3. Automated invoice capture & approval workflow for up to 500 invoices per month
  4. HR employee records data look-up to streamline HR records filing
  5. Pre-configured ‘business essential’ document types
  6. 50GB storage pack with secure backup & disaster recovery included*
  7. Free personalised remote training and onboarding support

*Additional storage packs also available

Annual Subscription Cost Start At:


(exc. VAT)

FileHound Cloud Essentials USPs

Invoice SmartCapture Included!

A standard FileHound feature included with every FileHound Cloud Essentials subscription! designed for businesses manually approving up to 500 invoices a month.

Entire capture journey happens within the FileHound interface. No need for any additional software!

Extracts key header & footer data from inbound invoices

Invoices are indexed automatically, users only need to review and confirm

FileHound performs quality assurance on the TOTAL field of every Invoice

Uses cutting edge intelligent capture powered by AI, with no need to configure zonal templates

Authorisation workflow scoped and set-up by FileHound Specialists all within your first year’s annual subscription cost!

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Invoice Approvals Workflow Pre-Configured

Automation reduces manual processes, no matter where your teams work – Cloud Essentials comes with all the features needed to automate your invoice approvals from anywhere.

Transforms and automates repetitive manual invoice approval processes

Respond to supplier inquiries faster and create a ‘singe source of truth’ for invoices

Provides approvers with simple, easy to understand tasks with email notifications and alerts

Every action and approval is fully logged and audited for un-matched traceability

Reduce invoice approval cycle times from days or weeks to hours

Invoice Status BI Dashboard provides invaluable oversight and the power to intervene where needed

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Cloud Based With 50 User Subscription Pack

Priced with small business budgets in mind

FileHound Cloud Essentials comes with 50 user subscription pack, enabling you to provide access to your whole company – even external users such as suppliers, accountants or project teams!

Empowers remote workers by giving secure access to important documents and workflows in the cloud – all they need is a modern browser, there’s nothing to install

Our customer onboarding package ensures the solution is configured for maximum ROI from day one

Ideal for businesses who have explored document management and automation in the past but the solutions were too expensive and overly complex

FileHound is fully designed, developed, hosted and supported in the UK by our passionate, dedicated and highly skilled product development team

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Tired of Drowning in Manual, Paper-Based Processes?

FileHound Cloud Essentials is designed to bring enterprise document management and workflow automation to your Small Business (1 – 100 employees)

Does your business:

  • Need to cater for both on-site, cross-site and remote workers
  • Struggle with paper heavy, manual processes
  • Still generate paper archives with restrictive access
  • Regularly creating unstructured or duplicated data
  • Manually authorise invoices (50 – 500 a month)
  • Manage HR records in paper format or on network shared drives
  • Experience operational inefficiencies & duplicated workflow efforts
  • Worry about security and compliance concerns (SAR, GDPR, etc)
  • Rely on printing documents for review and business processes
  • Understand the benefits of document management, but found it complex & expensive to deploy

Simple, Affordable & Scalable

The FileHound platform offers a wide range of additional features and services to support you as you grow

  • Fully accredited back-scanning and scan-on-demand services for your paper archives
  • Competitively priced storage ‘add-on’ packs with secure back-up included
  • Additional SmartCapture invoice extraction credits for higher volumes
  • Integrations with your LOB applications and MFP/scanning hardware
  • Additional document workflow automations
  • Business process consultancy to help you get the most from FileHound
  • Custom configuration development options

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