The cost of paper documentation is one that is often overlooked, possibly because it is regarded as a tried-and-tested system in the day-to-day function of a business. This is often a detrimental mistake that many businesses make, as documentation is at the forefront of practically every single decision or action a business takes. However, have you ever considered that it isn’t necessary or financially viable for a business to do so much of its activities with actual paper?
The Shocking Truth about Paper Usage
Research compiled by thepaperlessproject.com reports that the average office worker continues, despite calls from environmental agencies, to use a staggering 10,000 sheets of paper every year. What’s more, 45% of paper printed in offices ends up in the bin by the end of the day. Just think about that for a moment – that means that, on average, it’s likely that over 4,000 sheets of paper are thrown away by a single office worker each year. This is a figure that becomes increasingly more alarming when you take into account that a medium sized business will have dozens of employees involved in filing, employees who could be doing the same thing, costing the company an astounding amount of money each year – literally throwing paper in the bin…
The Benefits of Going Paperless
Reduction of paper usage helps your workplace on the path to becoming a greener business and subsequently contributing to the company’s corporate social responsibility (CSR). In turn, this can cut operational costs, keep the carbon footprint down and potentially drive more business.
As the concept of ‘the carbon footprint’ gains more traction in the media, pressure is mounting for businesses to demonstrate their efforts to become greener. Companies selling more environmentally-conscious products and services have seen a rise in interest and sales as people’s opinions change on how they think about the environment in regards to their purchasing habits.
Cutting out the use of paper through the use of document management not only saves on the direct cost of ordering the paper itself, but can dramatically improve productivity costs too. Statistics show that a typical employee spends 30-40% of his time looking for information locked in emails and filing cabinets. Consider for a moment, filing costs alone – an average of £12,278.40* per year. Add to that the cost of paper growth in your business, which on average increases by 22% each year. Have you got the physical space for all that? Now consider how much time your employees could be spending trying to locate documents, due to the sheer volume of onsite documentation. The productivity of a business would begin to decline quite dramatically, as well as seeing an increase in wage costs to potentially cover new employees to match the filing needs.
The reduction of paper usage in the office can make a company a far more productive environment, save the company thousands of pounds per employee in paper and labour costs as well as contributing to a greener image for the business as a whole. Electronic document management software (EDMS) is a step in the right direction for businesses of every size and sector, looking to make simple yet effective and demonstrable efficiencies.
* Based on 80 members of staff who file regularly.