FileHound’s electronic document management software comes with many features that strongly benefit housing associations and the way you work. At FileHound we wanted to make it even easier for your housing association to make the most of electronic document management, so we’ve created an ‘out of the box’ package so you can start utilising the features straight away!

FileHound is accessible on any device, allowing staff, whether they be housing officers or maintenance staff, to operate while on the move. FileHound is perfect for those emergency tenancy situations where a document, or information, is required urgently. FileHound makes it possible to grab an essential piece of information whilst at a property or just out of the office in general – your important documents are always within reach.

Smart folders allow for specific searches to be saved and revisited at a later date. This is ideal for housing associations who are incredibly likely to have masses of documents of different types. Tenancy agreements, survey reports, rent statements, service charge statements and much more, can be found in a matter of seconds.

The security of your documents is important to you, so it’s important to us. We have implemented an encryption system commonly used by the US government to protect incredibly sensitive information. Your documents are also hidden behind a user ID, secure password and permissions configuration, ensuring that your documents are only accessible to whoever is authorised.

Whilst there is common ground in what housing associations provide, no two businesses operate in the same way, so we have made FileHound a customisable system. You can display your documents how you choose by using custom views, letting you prioritise work. Workflow, notifications and application integration allow information to flow through the business to the correct people at the correct time with the expected result.

Electronic document management systems can be incredibly bulky and innate. We have made FileHound incredibly user-friendly so everyone will be able to use it without difficulty. With the ability to easily preview your documents, FileHound is incredibly efficient at letting you view information immediately. With minimal training that can be delivered quickly, staff can be up and running in no time at all.

It doesn’t stop there, FileHound has an abundance of additional features to boost productivity for housing associations.

  • Housing templates, document types, folder structures, straight ‘out of the box’.
  • Simple methods to integrate with existing software such as housing management systems, asset management systems, HR systems as well as Microsoft products.
  • Ability to synchronise user accounts with your existing corporate directory.
  • Web and Windows services to automate data extraction for storing in the EDM.
  • And much, much more!

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See what other housing associations had to say about us

Paul Rowley Cropped

Paul Rowley, Head of Information Services at Havebury Housing Partnership:

FileHound did exactly what we were looking for with features and functionality available straight out of the box. This made deployment simple and kept the cost of implementing FileHound very reasonable. Additionally the team at FileHound are very experienced at deploying IT solutions in the housing sector which helped immensely when explaining our business and requirements

Craig Glasper, CEO of King Street Housing Society:

In this age we need to be lean and agile to allow us to provide a higher level of service to our tenants. Core to this is centralising documents and associated information regarding properties and tenancies. FileHound allows us to achieve this with additional workflows, automation and integration with our housing management system to provide a central repository for information.

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