A cloud document management & workflow automation platform for the future!
FileHound is a cloud-based document management platform made for secure document retention, intelligent data capture and business process automation.
Zero touch deployment – hosted as fully managed service securely in the cloud so you don’t have to worry about any in-house installation or technical support requirements.
The FileHound ecosystem is designed to support organisations of all sizes on their digital transformation journey.
Being platform-independent, FileHound is not tied to any device or any location. Total access to the system is available from a modern browser anywhere and at any time. We fully manage and support the back-end so you can focus 100% on effectively using FileHound to enhance your business.
Utilising the browser as the client FileHound in the cloud offers a zero touch deployment approach. This reduction in deployment costs can then be focussed on building a configuration, training and on-boarding package tailored just for your specific business needs.
Businesses of all sizes and industries have to comply with regulations regarding data storage and management, particularly since the GDPR coming into force in 2018. FileHound can be implemented to assist as part of a multi-step approach to legislation compliance.
Our uncomplicated user interface is easy to adopt, manage and embed within your existing and new business processes – conforming to the standards our users are already familiar with when accessing applications on the web.
FAST & FLEXIBLE INDEXING
A quick and easy-to-use indexing mechanism has been developed ensuring easy user adoption. If you’re familiar with Facebook, Twitter or blogging platforms like WordPress you’ll be familiar with this way of identifying your tweets, pictures and other items. If you are not, don’t worry, it’s intuitive and very straight forward to get to grips with.LEARN MORE
POWERFUL SEARCH & RETRIEVAL
Quickly find and view the documents you need using either FileHound’s quick find or advanced search features.
FileHound has the ability to search not only the index criteria but also the actual contents of your documents. Allowing you to easily find documents based on the content rather than remembering where it is stored.LEARN MORE
SMART CAPTURE & WORKFLOW AUTOMATION
FileHound can identify and extract data using Zonal OCR technology, advanced pattern recognition or with the help of anchor keywords. New documents are automatically processed within FileHound and you’ll get structured and easy-to-handle data in return. All delivered in the cloud, no need for additional 3rd party OCR capture products – this feature in built into FileHound.
Workflows automate a document journey, allowing your teams to work smarter and faster, saving time spent on unnecessary repetitive tasks. FileHound’s workflow feature can be configured for a range of tasks, such as invoice approvals. Our BPMN 2.0 standards compatibility means that custom workflows can be configured to suit practically any need!LEARN MORE
…and even more useful features and services
DIGITAL FILING CABINETS
Digitally manage, store and secure your important work documents making them easy to find and retrieve. At the same time add automated retention policies to specific documents for enhanced compliance.
Related documents can be pinned together to create bundles emulating how you may work with paper documents.
Relate or link documents to each other so they can been managed in one view. For example relate an invoice with a PO and delivery note.
Share via email a link/url to important documents with time limits, encrypted security and additional passwords protection. Perfect for sharing document to people outside of the FileHound eco system.
DOCUMENT VERSION CONTROL
Ensure you are using the current or latest version of your documents at all times. View different versions side by side, upload new and restore previous versions while keeping an audit trail throughout the documents life cycle – perfect for supporting the delivery of ISO standards.
How users view and manage documents in FileHound can be configured based on their role and security access in a familiar permission based user management console.
Got a ton of paper documents in filing cabinets or storage boxes? No problem. We can offer a variety of integrated back-scanning solutions to get those documents digitised, indexed and imported directly into FileHound. We can scan your entire paper backlog, or store archive files securely off-site and scan them on demand for you.
INTELLIGENT BACKUP SERVICE
Feel assured that all your data is backed-up and protected at all times. At FileHound we take the security and integrity fo your data seriously.
Whether you are looking for support to design and deliver a new digital transformation strategy, or to just focus enhancing a specific business process or challenge – we have the skills and experience across many business sectors on hand to support you.
Selection of FileHound Customers
We love our customers and we are proud of them.
Let’s get started
FileHound is available through a number of deployment options, each designed to cater for unique requirements of your organisation.
In the cloud & fully managed by us!
Does the idea of a fully cloud hosted, private document management system appeal to you? Then opt for our hosted version, FileHound in the Cloud** and benefit from a fully managed solution and a zero-touch deployment with no in-house hardware or IT expertise required.
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On Premises and managed by you!
If you have your own servers or infrastructure*, choose this option to have FileHound installed alongside your existing applications and databases. FileHound can be installed on your own on-premises hardware or within your preferred private cloud provider (i.e Microsoft Azure, AWS).
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* Hardware must meet the minimum system requirements. Please refer to our Client and Server Specification
** A connection to the internet is required for access.